People's Forum- Proposed Rules & Regulations

RULES AND REGULATIONS

1. Name of the Society- People’s Forum
2. Registered Office and correspondence Address-  5/426, Viram Khand, Gomti Nagar, Lucknow- 226010
3. Area of Operation- All over India
4. Interpretation----                  

In these rules unless the context otherwise requires:

(1)              Society or Association means People’s Forum

(2)              Board means the Executive Board of People’s Forum

(3)              General Body means the General Body of People’s Forum

1-                             Membership of the Society

The different types of members--------

1.        Life members-----

Anyone who once contributes Rs 10,000 (Rupees ten thousand only) to the Society on his free will shall be a Life member of the Society.

2.        Special members-----

Anyone who contributes Rs 1000 (Rupees one thousand only) to the Society on his free will shall be a Special member of the Society for that particular Calendar year.

3.        Associates---

Anyone who contributes Rs 200 (Rupees two hundred only) to the Society on his free will or anyone who actively participates for the well-being of the Society shall be admitted as an Associate of the Society for that particular Calendar year.

          

General Terms and conditions----

      •    The membership shall not be transferable.

      •    The discretion to admit any one as a member shall solely lie with the Board.

      •     The Board shall prescribe, by means of resolutions or bye-laws, terms and conditions for all classes and types of membership.

2.                              Termination of membership----

1.   Due to death                                                 
2. Due to insanity or insolvency.

3. Due to harmful activities against the Society.         
4. Due to resignation

5. Due to no confidence motion by the general Body

6. Due to continued absence in three meetings

7. Due to conviction by a Court of law in any kind of offence, which involves moral turpitude.

3.                              Organs of the Society----

1.      General Body

2.      Executive Board

4.                              General Body----

(1) All the members of the Society shall constitute the General Body

(2) There shall be at least one meeting of the General Body every year. In special circumstances meetings can be conveyed any time.

(3) The minimum notice period for an ordinary meeting of the General Body shall be ten days but in special circumstances meetings can be conveyed at a notice of only 24 hours after explaining the reasons for conveying the meeting.

(4) The Quorum required for any meeting shall be one-third of the total membership of the General Body. But, for a meeting to make or change or amend the rules and regulations or the Byelaws or the Memorandum of Association, the Quorum required shall be two-third of the total membership of the General Body.

(5) Functions and works of the Annual meeting of the General Body-

(1) To elect the members of the Board and in cases of vacancy, to fulfill the vacant position through elections.

            (2) To pass the Annual Budget of the Society.

            (3) To frame and pass the Annual Report of the Society.

(4) To pass and approve the amendment, changes and additions made in the Byelaws, rules and regulations of the society.

(5) To look after the movable and immovable properties of the Society.

5.                              Executive Board------

(1) There shall be an Executive Board consisting of not less than 7 and not more than 15 members who will be elected by the General Body.

(2) The Director, the Convener and the Treasurer shall be three of the Office bearers of the Board.

(3) The minimum notice period for an ordinary meeting shall be seven days but in special circumstances meetings can be conveyed at a notice of only 24 hours after explaining the reasons for conveying the meeting.

(4) The Quorum required for any meeting shall be one-third of the total membership of the Board. But, for certain matters prescribed by the General Body, the Quorum required shall be two-third of the total membership of the Board.

(5) All the Office-bearers and the members of the Board shall remain in their office for five years after which they shall be eligible for getting re-elected for any number of times.

(6) The vacancies arising in the Board shall be filled by the General Body by a vote of majority for the remaining period of the Board.

6.                              Powers and functions of the Board-----

(1)  The business and affair of the Society shall be carried on and managed by the Board and by such Office-bearers officers and individuals as it may permit or delegate or assign under the broader guidelines framed by the General Body.

(2)  To work out the Annual Plan for the Society, under the broad direction of the General Body

(3)  To make an annual evaluation of the Society, under the broad direction of the General Body

(4)  To frame the Budget of the Society, under the broad direction of the General Body

(2) The Board shall have all such powers including appointment of staff as are necessary for carrying out the objects and the works of the Society.

(3) All properties, movable or immovable or of any kind, shall vest in the Board.
(4) All the income, earnings, movable and immovable properties of the Society shall be solely utilized and applied for the promotions of the its aims and objectives only as set forth in the Memorandum of Understanding and in accordance with the Rules and Regulations attached there with and no profit on therefore shall in any case be transferred to any one in any form. No member of the Society can lay any personal claims on any of the movable and immovable properties of the Society.

(5) The Board may delegate all or any of its such powers and such functions and jobs to any authority, standing committee, sub-committee or a person, as it seems fit, with the approval of the Board.

(6) The  Board may invite any person of eminence or any expert to attend the meetings of the Board but such person shall not have any right to vote.

7. Office bearers of the Society----

            (1) Director – There shall be a Director of the Society elected by the Board from amongst them-selves.

            (2) Convener—There shall be a Convener of the Society elected by the Board from amongst them-selves.

            (2) Treasurer—There shall be a Treasurer of the Society elected by the Board from amongst them-selves.

The term of office of all the Office-bearers shall be 5 years from the date of constitution of the Board. In case of any vacancy arising in between, the post shall be filled by the due process by the General Body for the remaining period of the term.

8. Functions, Powers and Duties of the Director---

            (1) To coordinate all the meetings.

(2) To ensure that the affairs of the Society are run efficiently and in accordance with the provisions of the Memorandum of Association, Rules and Regulations and laws and bye-laws of the Society, under the broader guidance of the General Body and the Board.

(3) On all such matters as the Director thinks are of sufficient importance and urgency and cannot await the approval of the Board, the Director shall take decisions on them with the help of the Convener and shall place them before the Board for approval in the next meeting.

(4) To assign the duties and responsibilities of Director to any of the Executive Members of the Board in case he is not able to perform his duty because of absence or any other reasons

9. Functions, Powers and Duties of the Convener---

(1) The Convener shall be the Chief Executive Officer of the Society and in this capacity shall be responsible for the proper running of the day to day affair of the Society as directed by the General Body, the Board or the Director, which include maintenance of all kinds of records, files, books of accounts etc, annual auditing of accounts, convening the meetings of the Board and the General Body, preparing the Annual budget of the Society, preparing the annual activity report etc.

(2) He shall sign all deeds and documents on behalf of the Society.

(3) In case of any Litigation, the Society shall sue and be sued in the name of the Convener, People’s Forum.

10. Functions, Powers and Duties of the Treasurer-

            (1) He shall be the Chief Accounts Officer of the Society and shall prepare the Annual budget of the Society along with the Convener, shall be responsible for upkeep of all the accounts and accounts books and Annual auditing of the Society

11. Amendment of memorandum of Association, Rules and Regulations of the Society and the Board.----

The memorandum of Association and the Rules and Regulations of the Society and the Board may be amended only by the General Body by a majority of 2/3^rd members present and voting in accordance with sections 12 of the Societies Registration Act, 1860.

12. Account of the Society---

The Account of the Society shall be remaining in one or more Scheduled Banks, which shall be operated jointly by the Convener and Treasurer of the Society after the approval of the Director. All expenditure above Rs. 10,000 shall need the approval of the Board, unless it has specially directed the Director to do so on its behalf.

13.Audit of Accounts----

Once in every year the Accounts of the Society shall be audited by the auditors appointed by the Board, which shall be the duty of the Treasurer.

14.Minutes---

The minutes of the meetings of the Board and the General Body shall be prepared and kept by the Convener. The minutes shall be duly signed by the Convener.

15.Byelaws---

(1)The Board shall have the power to make Byelaws for carrying out the purposes of the Society.

(2)The Byelaws may be made for any of the matters concerned with the activities of the Society and relating to its general well being and proper functioning.

16. Dissolution of the Society----

The Society may be dissolved in accordance with the provisions as laid down in the sections 13 and 14 of the Societies Registration Act, 1860.